Create an employee
In Gimbla Payroll, there are two methods for creating an employee: manual creation or sending an invitation for self-onboarding. The latter option is recommended as it allows employees to access the Staff Portal, update their details, and submit weekly timesheets.
🧭 Navigation Menu
🏷️ Example: Manual employee creation
To create an employee manually:
1. Click the Add Employee button from the employee list.
![Create an employee](/images/user-guide/create-an-employee.webp)
2. Select the Add Manually button.
![Create an employee](/images/user-guide/create-an-employee2.webp)
3. Fill out the required details across the various tabs, ensuring all mandatory fields are completed.
![Create an employee](/images/user-guide/create-an-employee3.webp)
4. Under the Pay Items tab, prefill the employee's regular pay items. Mandatory pay items include PAYG Withholding and Superannuation Guarantee , required by the ATO for calculating tax rates and superannuation contributions.
![Create an employee](/images/user-guide/create-an-employee4.webp)
🏁 Results
Once created, the employee's details can be viewed, including the ability to add notes, attachments, and review history logs for updates and changes.
![Create an employee](/images/user-guide/create-an-employee5.webp)
🏷️ Example: Invite employee
To invite an employee for self-onboarding:
1. Follow the steps in Step 2 above and click Send Invite.
2. The employee will receive an email with a link to start their onboarding process.
3. You will receive a notification when the employee completes the onboarding form.