Payroller Pricing: What Australian Small Businesses Need to Know

• Payroll
• Small Business
• Accounting

Payroller pricing looks simple at first: there is a free Lite option for very small mobile payroll use, and a Standard plan priced per employee per month. The important detail is the minimum spend. As at 19 May 2026, Payroller’s published Standard pricing shows $2.99 per employee per month when billed yearly, or $4.00 per employee per month when billed monthly, after any introductory discount period. For one to four employees, the minimum spend may matter more than the per-employee rate.

This guide explains what the public pricing page means in practical small-business terms, how the minimum spend changes the real monthly cost, and when a broader accounting-and-payroll tool such as Gimbla may be better value.

Payroller can be a low-cost payroll-only option, but the right comparison is not just “price per employee”. Check billing period, minimum spend, web access, timesheets, rosters, super workflows and whether you also need accounting software.

Quick Answer

The Payroller pricing page lists a free Lite plan for mobile users and a Standard plan that is priced per employee per month. The Standard plan is shown at $2.99 per employee per month on yearly billing, or $4.00 per employee per month on monthly billing, with a promotional $0.99 per employee per month rate for the first three months for eligible new subscribers.

The catch for micro employers is the minimum spend. Payroller’s own pricing FAQ says the minimum spend is $11.99 per month for yearly subscriptions and $16.00 per month for monthly subscriptions, and that the minimum spend applies when the employee count total is lower than that amount.

Key Points

• The free Lite plan is best read as a mobile-first option for a very small payroll, not a full web payroll and accounting stack.
• The Standard plan’s per-employee price only tells the whole story once you have enough employees to exceed the minimum spend.
• For one to four employees, the public minimum spend is likely to be the more relevant number.
• Timesheets and Rosters are presented separately from the main payroll subscription, so include them in your comparison if you need rostering or time capture.
• Gimbla is not a payroll-only app; its comparison point is payroll plus accounting, invoices, bills, reports, BAS and bank reconciliation.

How Payroller Pricing Works

Payroller’s pricing is built around a few different choices.

That structure is common in payroll software: a small team sees a simple minimum charge, while larger teams scale by employee count. The decision is whether that payroll-only structure matches the way your business actually works.

Example Monthly Costs for Small Teams

The table below uses the public Payroller Standard pricing after the introductory discount period and compares it with Gimbla Plus. It is a practical subscription comparison, not a quote, tax invoice or legal interpretation of either provider’s terms.

Gimbla Plus is $19.95 per month and includes Payroll and STP Reporting for Australian businesses for up to four employees, with an additional AUD1.50 per month for each additional employee, capped at a maximum of 20 employees. You can review the plan context on the Gimbla pricing page.

The pattern is worth noticing. Payroller’s Standard plan may be cheaper for a very small payroll-only setup, especially if you are comfortable with yearly billing. Gimbla becomes more compelling when you want payroll to sit beside everyday accounting records, BAS, invoices, bills, projects, multi-currency and financial reports.

What Can Change the Real Payroller Cost?

Before comparing Payroller with any other payroll system, check the total workflow rather than only the headline price.

Billing Period

Yearly billing has the lower published Standard rate, but it usually means paying for a longer period up front. Monthly billing costs more per employee but may suit a business with changing employee numbers or seasonal staffing.

Employee Count

For one to four employees, the minimum spend is the key number. For five or more employees, the per-employee rate starts to drive the subscription more directly. If you hire casually, check how Payroller treats active, inactive and roster-only employees before you assume the monthly cost.

Web Payroll Versus Mobile Payroll

Lite may suit a single-person mobile workflow. But many employers want web access, a clearer payroll admin screen, accountant access, exports, Xero integration or a more complete setup. Those needs usually push the comparison toward Standard or another payroll system.

Rosters and Timesheets

If your staff clock hours, submit timesheets or work changing shifts, payroll pricing should include the time-and-roster layer. A low payroll subscription can still become less attractive if you need a second paid module or another app to capture hours.

Super and Payday Super Readiness

Payroll cost is not only about the pay run button. From 1 July 2026, Payday Super starts, which means employers need to pay super every payday rather than once a quarter. That makes payroll, super data, employee details and cash flow timing more tightly connected.

If a provider charges separately for a super clearing workflow, integration, processing or a related partner service, include that in your comparison. If the provider includes it, check whether there are limits, processing rules or eligibility requirements.

Payroller Versus Gimbla: Which Price Is Better Value?

The answer depends on what you are buying.

Payroller makes sense when you mainly need a dedicated payroll tool, you have a small number of employees, and your accounting system already lives somewhere else. If your payroll is simple, the minimum monthly cost may be acceptable and the mobile-first Lite plan may be enough for a one-person setup.

Gimbla makes sense when you want payroll to connect naturally with the rest of the business file. A small employer often needs more than STP: invoices, bills, receipts, bank reconciliation, GST records, BAS preparation, reports and accountant access all sit around payroll. Keeping those records together can reduce manual exports, duplicated setup and end-of-month clean-up.

For Australian employers, Gimbla Plus includes:

• Single Touch Payroll
• payroll for up to four employees, with low per-employee pricing after that
• invoices, quotes, bills, receipts and payments
• bank account reconciliation
• GST tracking and BAS lodgment
• financial reports and double-entry bookkeeping
• projects, multi-currency and recurring invoices or bills

If you already have a full accounting system and only want payroll, compare Payroller as a payroll add-on. If you are choosing a system for the business as a whole, compare the full monthly software stack.

Payroll Price Is Only One Part of Compliance

Australian employers still need a compliant payroll process. The ATO’s STP reporting options explain that small employers should be reporting through Single Touch Payroll now, and that micro employers with 1-4 employees may have specific options if they do not currently use payroll software.

In practice, your system needs to support the basics:

1. accurate employee and pay item setup
2. PAYG withholding calculations
3. payslips
4. STP reporting
5. leave and super records
6. end-of-year finalisation
7. payroll records that your accountant or bookkeeper can review

The cheapest plan is not necessarily the lowest-cost choice if it creates manual work around those steps. A business that pays weekly, manages casual shifts or prepares for Payday Super may value a cleaner payroll workflow more than saving a few dollars on the subscription line.

Questions to Ask Before Choosing Payroller

Use these questions before you subscribe or switch:

1. How many employees do I actually pay each month, and will the minimum spend apply?
2. Do I need payroll on web, mobile, or both?
3. Are timesheets, rosters, kiosk features or employee self-service part of the total cost?
4. How will I handle super payments before and after 1 July 2026?
5. Does my accountant or BAS agent need access?
6. Do I need payroll only, or payroll plus accounting records?
7. Can I export the data I need if I change systems later?

If the answer to most of those questions is payroll-only, Payroller may be worth testing. If the answer keeps drifting into BAS, bookkeeping, invoices, bills and reports, compare it against a complete small-business accounting system.

Frequently Asked Questions

Is Payroller Free for One Employee?

Payroller lists a free Lite plan for mobile users and notes that the app-only payroll footnote applies to users who only run payroll for a single person. If you need web payroll, more employees, a different billing setup, or broader payroll features, check the current Standard plan and minimum spend before assuming the payroll will stay free.

How Much Does Payroller Cost for 1-4 Employees?

As at 19 May 2026, Payroller’s published Standard plan minimum spend is $11.99 per month for yearly subscriptions or $16.00 per month for monthly subscriptions after any discount period. That means one to four employees may cost the minimum monthly amount rather than the per-employee number multiplied by headcount.

Is Payroller Cheaper Than Gimbla?

Sometimes. Payroller may be cheaper if you only need payroll for a very small team. Gimbla may be better value if you want payroll inside the same system as invoices, bills, bank reconciliation, BAS, GST records and business reports. The fair comparison is your total monthly software stack, not one isolated payroll line.

Does Payroller Replace Accounting Software?

Not for most businesses. Payroller is primarily payroll-focused. If you need double-entry bookkeeping, invoicing, expense tracking, BAS preparation, bank reconciliation and financial reports, you will still need accounting software or another system around payroll.

The Bottom Line

Payroller pricing is attractive for small employers that want a dedicated payroll tool, especially when their employee count is low and their accounting stack is already settled. The main pricing detail to watch is the minimum spend, because it changes the real cost for one to four employees.

If you want payroll and accounting in one place, Gimbla is worth comparing carefully. The monthly fee may be slightly higher for a tiny payroll-only use case, but it can simplify the broader business workflow: pay runs, STP, invoices, bills, BAS, reports and bank reconciliation can all live together instead of being stitched across separate tools.

For the wider buying decision, compare this pricing view with payroll for small business in Australia, payroll-only software for small business and Australian payroll software for fast pay runs. If the payroll terms are still new, start with Single Touch Payroll (STP), PAYG Withholding and Superannuation Guarantee.