AI Smart Bill Scanner

What is AI Smart Scanning?
AI Smart Scanning is the next evolution of document processing. Unlike standard OCR that simply "reads" the text on a page, our AI understands your specific business logic. It allows you to provide custom instructions—in plain English—to dictate exactly how an invoice should be split, coded, and summarized before it enters your ledger.

Current Scanning Limitations & Challenges
Currently, you might be scanning bills only to find yourself reaching for a calculator to figure out departmental splits. Or perhaps you are manually deleting dozens of messy line items to create a clean summary. While standard scanners get the data in, they don't do the accounting work. This leads to cluttered ledgers, manual math errors, and wasted time fixing data that should have been right the first time.

Do I Need AI Custom Instructions?
If you deal with shared expenses, complex tax codes, or lengthy supplier bills, this feature is essential. By automating the mental math and data restructuring, you ensure your books are not just "done," but done perfectly according to your rules. It transforms data entry from a manual chore into an automated workflow.

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Monthly Fee

$19.95 AUD

  • Everything in the Starter Plan

  • Storage for attachments

  • Multi-currency

  • Recurring Invoices & Bills

  • Invoice & Journal Imports

  • Email Support

  • Lodge BAS (AU Only)

  • Payroll & STP Reporting *

  • Connected Bank Accounts (up to 2) ^

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AI Scan Prompt

Features Highlights

Natural Language Control

Stop navigating complex dropdown menus. Simply type a prompt like "Split this 50/50" or "Summarise this bill," and the AI will execute your instruction instantly. It’s like having a human assistant inside the software.

Automated Cost Splitting

Say goodbye to manual calculations. Whether you need to allocate costs across different departments, locations, or projects, simply tell the AI the percentages (e.g., "30% to Admin, 70% to IT"). The system calculates the amounts and allocates the codes automatically.

Intelligent Summarisation

Don't let 5-page invoices clutter your Profit & Loss statement. Instruct the AI to "Summarise the bill into a single line," and it will consolidate the data while keeping critical items—like Freight or Tax—on their own separate lines for tracking.

Tax & Code Logic

Ensure compliance without the headache. You can instruct the scanner to apply specific tax codes to specific line items, or apply a default General Ledger code to the entire document, ensuring your reporting is consistent every time.

How Gimbla Simplifies Bill Processing

The AI Smart Bill Scanner is designed to make complex data entry effortless by combining optical recognition with intelligent instruction:

  1. Upload Your Document: Drag and drop your PDF invoice or take a photo via the mobile app to upload it to Gimbla Accounting.
  2. Type Your Instruction: In the "Custom Instructions" field, simply type what you want to happen. For example: "Summarise the bill into a single line but leave freight on the last."
  3. Scan & Execute: Click the Scan button. This triggers our AI to read the PDF document and apply your custom instruction simultaneously.
  4. Automatic Population: In seconds, the system processes the data and automatically populates the bill form. It fills in the Description, Account Codes, Tax Types, and Amounts exactly as you requested.
  5. Ready to Create: With the bill fully populated and balanced, simply review the details and click Create. Your financial record is complete.

Why Intelligent Allocation Matters

Moving beyond basic scanning to Instruction-Based Processing fundamentally changes how you manage expenses. Key benefits include:

  1. Eliminate Math Errors: Manual percentage splits are a common source of discrepancies. The AI handles the calculation to the cent, ensuring your debits and credits always balance.
  2. Cleaner Financial Reports: By summarizing messy invoices into clean, descriptive lines, your financial reports become easier to read and analyze for stakeholders.
  3. Speed & Efficiency: Tasks that used to take 5 minutes—like calculating a three-way split across branches—now take seconds.
  4. Consistent Coding: By using prompts, you ensure that bills are treated consistently month over month, regardless of who is processing them.
  5. Audit Readiness: With freight, tax, and assets separated correctly from the start, your books remain audit-ready year-round.

Get ready to automate your most complex bills with the AI Smart Bill Scanner.

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