Projects

What are Projects?
Projects is the financial control centre for your work. Unlike traditional task or job tracking tools, it connects directly to your general ledger — bringing Timesheets, Expenses, and Invoices into one system. You get a live financial view of every job, showing exactly what each project costs in labour and materials versus what you bill — so your true Gross Profit is always visible in real time.

Grant Management & Acquittals
For non-profits and research organisations, Projects removes the pressure of funding compliance. By tagging every expense and timesheet entry to a specific Grant ID, you can generate a complete financial acquittal in seconds — clearly demonstrating where every dollar was spent, without last-minute scrambles or manual reconciliation.

Do I Need Integrated Project Tracking?
If you run a service - based business—such as construction, consulting, creative agencies, or IT services — this is essential. By connecting operations with accounting, every hour worked and every dollar spent is captured automatically. You move from “hoping the job was profitable” to knowing exactly what it earned.

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Monthly Fee

$19.95 AUD

  • Everything in the Starter Plan

  • Storage for attachments

  • Multi-currency

  • Recurring Invoices & Bills

  • Invoice & Journal Imports

  • Projects

  • Email Support

  • Lodge BAS (AU Only)

  • Payroll & STP Reporting *

  • Connected Bank Accounts (up to 2) ^

See all our features
Real-time Project Profitability Dashboard

Features Highlights

Real-Time Profitability

Stop waiting for month-end reports. View a live Profit & Loss (P&L) for every project. The moment a timesheet is submitted or a receipt is captured, your project margin updates automatically.

Timesheets to Invoice

Approved timesheets are consolidated into project reports, giving you a clear and reliable breakdown of billable labour before preparing invoices.

Expense Assignment

Capture every cost with precision. Assign supplier bills directly to a project ID and mark them as billable — ready to be included on the next client invoice.

Effortless Acquittals

Simplify compliance and reporting. With every transaction linked to a project, export detailed acquittal reports for auditors and funding bodies in seconds.

Analyse History

Learn from past performance. Analyse completed projects to identify which jobs deliver the strongest margins—so you can focus future work where it truly pays off.

Work In Progress (WIP) Visibility

Maintain control over long-running jobs. Instantly view the value of unbilled work to time progress invoices accurately and keep cash flowing.

How Projects Simplifies Accounting

Projects automates project accounting in five straightforward steps:

  1. Create the Job: Set up a project in Gimbla and assign a client or grant funding body.
  2. Capture Inputs: Team members log timesheets via the app, while bills and receipts are allocated to the relevant Project ID.
  3. Monitor Live: Track income versus expenses in real time using the project profitability dashboard.
  4. Prepare Invoices: Run project reports to identify all unbilled timesheets and expenses, then generate accurate invoices with confidence.
  5. Close & Acquittal: Finalise the project, review the total margin, or produce a compliant acquittal report with ease.

Why Intelligent Project Tracking Matters

Moving beyond spreadsheets to integrated project accounting transforms how you manage and scale your business. Key benefits include:

  1. Eliminate Write-Offs: With timesheets and receipts attached to each project, disputes decrease and invoice approvals accelerate.
  2. Faster Cash Flow: Identify unbilled work instantly and invoice progressively instead of waiting until project completion.
  3. Audit Readiness: Every transaction is traceable, making audits and funding reviews simple and stress-free.
  4. Team Accountability: Understand where time and money are being spent, allowing you to optimise team performance while the project is still in motion.