How to Manage Your Time more Efficiently as a Small Business Owner
Being a small business owner can be tough. You have to wear many hats, make important decisions (both big and small), and deal with the day-to-day demands of running your own company. All while still maintaining good organization skills, setting up systems to keep track of your work load, prioritizing tasks so you know what needs to get done and when, and establishing clear guidelines for yourself and your employees. It’s not easy! But it is rewarding - because most people are more likely to trust someone they know. And this could lead to increased sales for you in the future if all goes well.
In addition, there are some things a small business owner can do to help make sure you balance your whole workload.
How to Efficiently Manage Your Time and Tasks as a Small Business Owner
One great way to manage your time as a small business owner is to set up a system where you are able to see what needs to be done, when it needs to be done, and who is responsible for doing it. Try breaking your tasks down into categories - for example, writing out a rough outline of each day’s tasks so that you’re never late for deadlines or unprepared for meetings. Once you have this list of tasks broken down, write them on the whiteboard in your office so you can see them all at a glance - at the end of the day, checkmark which ones were completed and which ones weren’t. This will show you how much time was spent on different activities and give you an idea of which ones need more time next time.
How to Balance Workloads as a Small Business Owner
Some of the time management challenges small business owners face are knowing how to balance their workloads. It’s important to find a way to divide and tackle your job so that it doesn’t seem as overwhelming. For example, if you had two main tasks and three hours to work, you could try one hour on each task or split up the tasks into fifteen minutes segments. One way to make this work is by taking those deadlines and dividing them up throughout the day. If you have a deadline of four days, break it down into one hour for each of the four days before the deadline.
It’s also important to set mini-deadlines for yourself. These are time limits that help you complete your work within a certain deadline. For example, if you have four days to complete a project and want to spend one hour on each of the four days before the main deadline, then set smaller deadlines along the way so that by the end of the day you feel confident on the time spent on these projects. If a project is very large and seems daunting you can split it into more achievable deadlines for certain segments of it. You will find that completing smaller goals will keep you on track for the bigger picture and completing the larger projects on time and with confidence.
💡Quick Tips on How to Delegate Tasks
The first step is to identify the tasks at hand. Ask yourself what needs to be done and then prioritize them accordingly. Also, make sure you have someone capable of doing the task that you delegate. The last thing you want is for your employees to be frustrated because they are overworked all the time. Give them a break, let them take time for themselves and their personal life--it directly affects their energy levels, productivity, and determination to be a part of your company's success story.
Maintaining good organization skills is important for small business owners, and it’s up to you as a leader in your company to set an example. You can do this by breaking down tasks into categories, prioritizing them accordingly, making sure someone capable of doing the task exists before delegating it out, or setting mini-deadlines so that project deadlines are met. These tips should help make time management more manageable when running a small business. If they sound overwhelming or if you need assistance with any of these principles we’ve provided please get in touch—we’re here to partner with you on your accounting journey so you have more time to drive sales!
Which of these principles have been helpful for managing your own workload? Share your own tips or suggestions for managing time efficiently as a small business owner, and let’s discuss!
Guest Post | 31 August 2021